melanie johnston writer

How To Write An Invoice For A Freelance Job: Basic Manual

The major reason why people go into business is to make money, freelance writing is certainly not an exception. So, if you want to get paid, it is necessary that you issue invoice for payment to be made. It does not matter whether you are writing part time or full-time, it is important that you keep track of time spent working on any given projects and subsequently billing the appropriate client for it. This is especially if you are not working under any virtual workers’ site or establishment.

In order to write an invoice for a freelance job, you need to have a good knowledge of what is to be done and what should be included in such invoice. Listed below are helpful tips to get you started on invoicing. These tips include:

  • A header: This could be your name or if you have a business name, you can use it as the header of the invoice. It should be printed in larger and bold font so that it can look different from the other text contained in the invoice.
  • Contact information: This comes directly under the header of the invoice and includes your mailing address, email address, your freelance work or personal phone number and possibly, website. It can be positioned at the top right hand side of the invoice.
  • Client’s contact information: This is where you specify who you are making an invoice for. This information should come at the left hand side of the invoice, one space below your own contact information. You should include the client’s full name, address, phone number and any other contact information related to the transaction.
  • Invoice details: This is where the vital information concerning the transaction, making it less stressful to access needed information. This includes the invoice number, date invoice was prepared, the payment due date, payment option and breakdown of services.

In breaking down the services rendered as a freelance writer, ensure that you create columns where you will indicate the type of writing done, the date of writing, number of pages or words done, rate (fixed or hourly) and finally, column for calculating subtotal. This way, you can easily sum up the total amount to be invoiced. Also, don’t make the mistake of not having a specific time for billing your clients. This is one sure way of getting paid as at when due. You can agree on bimonthly or biweekly.